We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
Responsibilities:-
– Greet and welcome guests as soon as they arrive at the office
– Direct visitors to the appropriate person and office
– Answer, screen and forward incoming phone calls
– Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
– Provide basic and accurate information in-person and via phone/email
– Receive, sort and distribute daily mail/deliveries
– Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
– Update calendars and schedule meetings
– Keep updated records of office expenses and costs
– Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Requirements and skills:-
– Proven work experience as a Receptionist, Front Office Representative or similar role
– Proficiency in Microsoft Office Suite
– Hands-on experience with office equipment (e.g. fax machines and printers)
– Professional attitude and appearance
– Solid written and verbal communication skills
– Ability to be resourceful and proactive when issues arise
– Excellent organizational skills
– Multitasking and time-management skills, with the ability to prioritize tasks
– Customer service attitude
– High school degree; additional certification in Office Management is a plus
